Privacy Policy

Effective Date: June 14, 2025
Last Updated: June 14, 2025

Introduction

SLO AI ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, attend our events, or interact with our services.

This policy applies to all information collected by SLO AI through our website (sloai.org), events, communications, and related services.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us, including:

Contact Information: Name, email address, phone number, company name, job title
Event Registration: Information provided when registering for events, workshops, or meetups
Membership Information: Details provided when joining our organization or community
Communication Data: Information in emails, messages, or other communications with us
Professional Information: LinkedIn profiles, professional background, areas of expertise

Information Automatically Collected

When you visit our website, we may automatically collect:

Technical Information: IP address, browser type, operating system, device information
Usage Data: Pages visited, time spent on pages, click-through rates, referral sources
Cookies and Tracking: Information collected through cookies and similar technologies

Information from Third Parties

We may receive information about you from:

Social Media Platforms: When you connect with us on LinkedIn, Twitter, or other platforms
Event Partners: Information shared by co-organizers or venue partners
Professional Networks: Publicly available professional information

How We Use Your Information

We use your personal information for the following purposes:

Core Services

Event Management: Organizing and managing AI meetups, conferences, and workshops
Community Building: Facilitating networking and connections within the AI community
Communications: Sending newsletters, event announcements, and relevant AI content
Membership Services: Managing memberships and providing member benefits

Business Operations

Website Functionality: Ensuring our website operates properly and securely
Analytics: Understanding how our services are used to improve user experience
Legal Compliance: Meeting legal obligations and protecting our rights
Marketing: Promoting our events and services to relevant audiences

Professional Development

Networking: Connecting members with relevant opportunities and contacts
Content Personalization: Tailoring content and recommendations to your interests
Industry Insights: Sharing relevant AI industry news and developments

Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal information based on:

Consent: When you explicitly agree to receive communications or participate in services
Legitimate Interests: For networking, community building, and business operations
Contract Performance: When necessary to provide services you've requested
Legal Obligations: To comply with applicable laws and regulations

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

With Your Consent

Event Networking: Sharing contact information with other attendees when you opt-in
Professional Connections: Facilitating introductions between members
Sponsor Communications: Sharing information with event sponsors when you consent

Service Providers

We may share information with trusted third-party service providers who assist us with:

Website hosting and maintenance
Email marketing and communications
Event management and registration
Analytics and performance monitoring

Legal Requirements

We may disclose information when required by law or to:

Comply with legal processes or government requests
Protect our rights, property, or safety
Prevent fraud or illegal activities
Enforce our terms of service

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against:

Unauthorized access or disclosure
Accidental loss or destruction
Malicious attacks or data breaches
Improper alteration or misuse

Security measures include:

Encryption of sensitive data
Secure server infrastructure
Regular security assessments
Access controls and authentication
Employee training on data protection

Your Rights and Choices

Under applicable privacy laws, including GDPR, you have the following rights:

Access and Portability

Right to Access: Request information about the personal data we hold about you
Data Portability: Receive your data in a structured, machine-readable format

Correction and Deletion

Right to Rectification: Correct inaccurate or incomplete personal information
Right to Erasure: Request deletion of your personal data under certain circumstances

Processing Controls

Right to Restrict Processing: Limit how we use your personal information
Right to Object: Object to processing based on legitimate interests
Withdrawal of Consent: Withdraw consent for processing at any time

Communication Preferences

Email Unsubscribe: Opt-out of marketing communications at any time
Communication Settings: Manage your preferences for different types of communications

To exercise these rights, contact us at privacy@sloai.org.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

Remember your preferences and settings
Analyze website traffic and usage patterns
Provide personalized content and recommendations
Ensure website security and functionality

You can control cookies through your browser settings, but disabling cookies may affect website functionality.

International Data Transfers

As we operate internationally and work with global partners, your information may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure appropriate safeguards are in place for such transfers.

Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy or as required by law. Retention periods vary based on:

The type of information collected
The purpose for which it was collected
Legal and regulatory requirements
Your relationship with our organization

Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. We will notify you of material changes by:

Posting the updated policy on our website
Sending email notifications to registered users
Announcing changes at our events or through our communications

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

SLO AI Privacy Team
Email: info@sloai.org
Address: Ljubljana, Slovenia

For GDPR-related inquiries, you may also contact the relevant supervisory authority in your jurisdiction.

Supervisory Authority

If you are located in the EEA and believe we have not addressed your concerns, you have the right to lodge a complaint with your local data protection supervisory authority.

This Privacy Policy is part of our commitment to transparency and data protection. We encourage you to review it regularly and contact us with any questions.

Privacy Policy - SLO AI