Privacy Policy - SLO AI

SLO AI Privacy Policy - Learn how we collect, use, and protect your personal information in compliance with GDPR and applicable privacy laws.

Privacy Policy

Effective Date: November 20, 2025
Last Updated: November 20, 2025

Introduction

SLO AI ("we," "our," or "us") is a registered Slovenian zavod (institute) committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, purchase a membership, attend our events, or interact with our services.

This policy applies to all information collected by SLO AI through our website (sloai.org), membership purchases, events, communications, and related services.

Legal Entity Information:
SLO AI
Registration Number (Matična): 7341121000
Tax Number (Davčna številka): 30542359
Address: Parmova ulica 53, Ljubljana, 1000 Ljubljana, Slovenia
Email: info@sloai.org
Registered: October 2, 2025

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us, including:

  • Contact Information: Name, email address, phone number, company name, job title
  • Event Registration: Information provided when registering for events, workshops, or meetups
  • Membership Information: Details provided when purchasing individual memberships, including name, email, and membership preferences
  • Payment Information: Billing details processed through Stripe for membership purchases (we do not store complete payment card information)
  • Communication Data: Information in emails, messages, or other communications with us
  • Professional Information: LinkedIn profiles, professional background, areas of expertise
  • Marketing Preferences: Email subscription preferences managed through MailerLite

Information Automatically Collected

When you visit our website, we may automatically collect:

  • Technical Information: IP address, browser type, operating system, device information
  • Usage Data: Pages visited, time spent on pages, click-through rates, referral sources
  • Cookies and Tracking: Information collected through cookies and similar technologies
  • Analytics Data: Website usage statistics collected through Google Analytics
  • Event Photography: Photos and videos taken at our events for promotional and documentation purposes

Information from Third Parties

We may receive information about you from:

  • Social Media Platforms: When you connect with us on LinkedIn, Twitter, or other platforms
  • Event Partners: Information shared by co-organizers or venue partners
  • Professional Networks: Publicly available professional information

How We Use Your Information

We use your personal information for the following purposes:

Core Services

  • Event Management: Organizing and managing AI meetups, conferences, and workshops
  • Community Building: Facilitating networking and connections within the AI community
  • Communications: Sending newsletters, event announcements, and relevant AI content via MailerLite
  • Membership Services: Processing and managing individual memberships (€19.00 per season 2025/26), providing member benefits including priority event access, early updates on initiatives, and job opportunities
  • Payment Processing: Handling membership payments securely through Stripe

Business Operations

  • Website Functionality: Ensuring our website operates properly and securely
  • Analytics: Understanding how our services are used to improve user experience
  • Legal Compliance: Meeting legal obligations and protecting our rights
  • Marketing: Promoting our events and services to relevant audiences

Professional Development

  • Networking: Connecting members with relevant opportunities and contacts
  • Content Personalization: Tailoring content and recommendations to your interests
  • Industry Insights: Sharing relevant AI industry news and developments

Membership and Payment Information

Individual Membership Processing

When you purchase an individual membership (SLO AI - Season 2025/26 Membership), we collect and process:

  • Your name and email address
  • Billing information (processed securely by Stripe)
  • Membership period (October 2025 to October 2026)
  • Membership benefits preferences

Payment Processing via Stripe

We use Stripe as our payment processor for membership purchases. Stripe collects and processes:

  • Payment card information (stored securely by Stripe, not by us)
  • Billing address
  • Transaction data

Stripe is PCI-DSS compliant and maintains its own privacy policy. We only receive confirmation of successful payments and necessary billing information for our records. We do not have access to your complete payment card details.

VAT Information

Individual membership fees (€19.00) are not subject to VAT under Article 94 of ZDDV-1 (Slovenian VAT Act).

Event Photography and Media

We take photographs and videos at our events for:

  • Promotional materials and marketing
  • Social media content
  • Website content and documentation
  • Community building and engagement

By attending our events, you consent to being photographed or recorded. If you do not wish to be photographed, please inform event staff upon arrival. You may request removal of specific photos by contacting info@sloai.org.

Email Communications via MailerLite

We use MailerLite to manage our mailing lists and send:

  • Newsletters with AI industry insights
  • Event announcements and invitations
  • Member updates and benefits information
  • Job opportunities and networking updates

Your email preferences are managed through MailerLite. You can unsubscribe at any time using the link in any email or by contacting us directly.

Website Analytics via Google Analytics

We use Google Analytics to understand how visitors use our website. Google Analytics collects:

  • Pages visited and time spent on site
  • Geographic location (country/city level)
  • Device and browser information
  • Traffic sources and referral information

This data is anonymized and helps us improve our website and services. You can opt-out of Google Analytics by using browser extensions or adjusting your cookie preferences.

Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal information based on:

  • Consent: When you explicitly agree to receive communications, be photographed at events, or participate in services
  • Legitimate Interests: For networking, community building, business operations, and event promotion
  • Contract Performance: When necessary to provide membership services you've purchased or event services you've registered for
  • Legal Obligations: To comply with applicable laws and regulations, including financial record-keeping requirements

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

With Your Consent

  • Event Networking: Sharing contact information with other attendees when you opt-in
  • Professional Connections: Facilitating introductions between members
  • Sponsor Communications: Sharing information with event sponsors when you consent

Service Providers

We may share information with trusted third-party service providers who assist us with:

  • Website Hosting: Website hosting and maintenance
  • Email Marketing: MailerLite for managing mailing lists, newsletters, and email communications
  • Payment Processing: Stripe for securely processing membership payments (Stripe has its own privacy policy and security measures)
  • Event Management: Event management and registration platforms
  • Analytics: Google Analytics for website traffic analysis and performance monitoring

Legal Requirements

We may disclose information when required by law or to:

  • Comply with legal processes or government requests
  • Protect our rights, property, or safety
  • Prevent fraud or illegal activities
  • Enforce our terms of service

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against:

  • Unauthorized access or disclosure
  • Accidental loss or destruction
  • Malicious attacks or data breaches
  • Improper alteration or misuse

Security measures include:

  • Encryption of sensitive data
  • Secure server infrastructure
  • Regular security assessments
  • Access controls and authentication
  • Employee training on data protection

Your Rights and Choices

Under applicable privacy laws, including GDPR, you have the following rights:

Access and Portability

  • Right to Access: Request information about the personal data we hold about you
  • Data Portability: Receive your data in a structured, machine-readable format

Correction and Deletion

  • Right to Rectification: Correct inaccurate or incomplete personal information
  • Right to Erasure: Request deletion of your personal data under certain circumstances

Processing Controls

  • Right to Restrict Processing: Limit how we use your personal information
  • Right to Object: Object to processing based on legitimate interests
  • Withdrawal of Consent: Withdraw consent for processing at any time

Communication Preferences

  • Email Unsubscribe: Opt-out of marketing communications at any time
  • Communication Settings: Manage your preferences for different types of communications

To exercise these rights, contact us at privacy@sloai.org.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

  • Remember your preferences and settings
  • Analyze website traffic and usage patterns
  • Provide personalized content and recommendations
  • Ensure website security and functionality

You can control cookies through your browser settings, but disabling cookies may affect website functionality.

International Data Transfers

As we operate internationally and work with global partners, your information may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure appropriate safeguards are in place for such transfers.

Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy or as required by law. Retention periods vary based on:

  • The type of information collected
  • The purpose for which it was collected
  • Legal and regulatory requirements
  • Your relationship with our organization

Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. We will notify you of material changes by:

  • Posting the updated policy on our website
  • Sending email notifications to registered users
  • Announcing changes at our events or through our communications

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

SLO AI
Email: info@sloai.org
Address: Parmova ulica 53, Ljubljana, 1000 Ljubljana, Slovenia
Registration Number (Matična): 7341121000
Tax Number (Davčna številka): 30542359

For GDPR-related inquiries, you may also contact the relevant supervisory authority in your jurisdiction.

Supervisory Authority

If you are located in the EEA and believe we have not addressed your concerns, you have the right to lodge a complaint with your local data protection supervisory authority.

This Privacy Policy is part of our commitment to transparency and data protection. We encourage you to review it regularly and contact us with any questions.